Fathom is a popular notetaker for sales calls — but it's 100% cloud: by default a bot joins your Zoom, Meet or Teams calls (its bot-free mode is a Mac-only beta) and audio is uploaded to their servers. If you work with confidential information, on a restricted corporate network, or need bot-free recording on Windows, this is the real difference.
| Feature | AirGapScribe | Fathom |
|---|---|---|
| Audio processing | 100% local, never leaves your machine | Cloud (uploaded to their servers) |
| Bot on the call | No bot needed | By default yes: it auto-joins Zoom, Meet or Teams; its bot-free mode is a Mac-only beta, and audio is still uploaded to their cloud |
| Works without internet | Yes (Pro revalidates online every 14 days) | No, requires a constant connection |
| Restricted corporate networks | Works behind strict firewalls | Frequently blocked by IT |
| Free plan | Sessions up to 45 min, unlimited over time | Unlimited recording and transcription, with instant AI summaries |
| Paid plan | $5.99/mo or $49/yr | Premium (individual): $16/mo billed annually ($20/mo billed monthly); Team: $15/seat/mo billed annually ($19 monthly), 2-seat minimum |
| Speaker diarization | Yes | Yes |
| Sales call metrics (talk-time, scorecards) | No, not its focus | Yes, on the Business plan |
| Mobile apps | No — Windows desktop only | iOS app announced, not yet available (waitlist); will cover in-person and virtual meetings |
| CRM integrations (HubSpot, Salesforce) | No | Yes |
| Fix and reprocess a passage of the transcript | Yes (Pro) | Admin-level users can edit the text by hand; no AI reprocessing of a passage |
Where your audio goes. With Fathom, meeting audio is processed on third-party servers. With AirGapScribe, recording, transcription and the AI assistant all run on your own Windows PC: no upload, no bot on the call, and it records, transcribes and runs the AI offline. Verify it yourself.
What you trade off. AirGapScribe is Windows-only today, with no mobile apps and no real-time collaboration. The table above shows, row by row, where each tool wins.
What it costs. AirGapScribe has a free plan (sessions up to 45 minutes) and Pro at $5.99 a month or $49 a year.
No. Recording, transcription and the AI assistant run on your computer. It records, transcribes and runs the AI offline; Pro revalidates online every 14 days.
No. AirGapScribe records from your machine, with no bot joining the call.
AirGapScribe is free (sessions up to 45 minutes) or Pro from $5.99 a month ($49 a year). Fathom's prices change: confirm on their official site.
Windows 10 and 11. There is no Mac, Linux or mobile version for now.
Competitor prices and features: list prices checked in October 2026. They change often; confirm on their official site before deciding.