Otter.ai is a solid tool — but it's 100% cloud: your audio is uploaded to their servers and a bot joins your meetings. If you work with confidential information, on a restricted corporate network, or simply don't want to depend on a cloud subscription, this is the real difference.
| Feature | AirGapScribe | Otter.ai |
|---|---|---|
| Audio processing | 100% local, never leaves your machine | Cloud (uploaded to their servers) |
| Bot on the call | No bot needed, ever | By default yes; its desktop app (Oct. 2025) can also record bot-free, but audio is still uploaded to their cloud |
| Works without internet | Yes (Pro revalidates online every 14 days) | No, requires a constant connection |
| Restricted corporate networks | Works behind strict firewalls | Frequently blocked by IT |
| Free plan | Sessions up to 45 min, unlimited over time | 300 min/mo, up to 30 min per conversation |
| Paid plan | $5.99/mo or $49/yr | $8.33/mo billed annually ($16.99/mo billed monthly) |
| Speaker diarization | Yes | Yes |
| Vocabulary/jargon correction | Yes, phonetic learning | Basic |
| Volume offline licensing | Yes (corporate teams) | Not applicable |
| Mobile apps | No — Windows desktop only | Yes (iOS/Android) |
| Calendar integrations | No | Yes |
| Real-time collaboration | No | Yes |
| Fix and reprocess a passage of the transcript | Yes (Pro) | Manual text editing only; no AI reprocessing of a passage |
Where your audio goes. With Otter.ai, meeting audio is processed on third-party servers. With AirGapScribe, recording, transcription and the AI assistant all run on your own Windows PC: no upload, no bot on the call, and it records, transcribes and runs the AI offline. Verify it yourself.
What you trade off. AirGapScribe is Windows-only today, with no mobile apps and no real-time collaboration. The table above shows, row by row, where each tool wins.
What it costs. AirGapScribe has a free plan (sessions up to 45 minutes) and Pro at $5.99 a month or $49 a year.
No. Recording, transcription and the AI assistant run on your computer. It records, transcribes and runs the AI offline; Pro revalidates online every 14 days.
No. AirGapScribe records from your machine, with no bot joining the call.
AirGapScribe is free (sessions up to 45 minutes) or Pro from $5.99 a month ($49 a year). Otter.ai's prices change: confirm on their official site.
Windows 10 and 11. There is no Mac, Linux or mobile version for now.
Competitor prices and features: list prices checked in October 2026. They change often; confirm on their official site before deciding.